Virtual transaction coordinators are typically hired on an hourly basis or through a monthly retainer fee. Hourly rates can range from $20 to $40 or more, depending on the complexity of the tasks involved and the skill level of the coordinator. At MyAssist Master it’s one flat monthly rate for any of our experienced full-time professionals.
HIRE A QUALIFIED
Virtual Transaction Coordinator Assistant
Our trained real estate transaction coordinators handle all the paperwork and deadlines associated with your real estate transactions, overseeing every stage of the sales process from contract to closure.
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Optimize Efficiency with a Virtual Assistant Transaction Coordinator
Our proficient assistants excel in managing crucial tasks related to transaction management, liberating your team’s time to foster client relationships and seal deals.
A real estate transaction coordinator is an expert in overseeing all the paperwork and deadlines involved in a real estate transaction. Proficient in every step of the sales process, they monitor progress from the moment the seller accepts an offer until the closing of escrow.
Operating closely with all parties involved, they ensure a seamless transaction by providing comprehensive information and action plans, handling contractual documents and disclosures, monitoring deadlines, and coordinating inspections.
Assist Master’s virtual administrative assistants undergo meticulous screening to ensure a seamless integration into your company, saving you up to 70% of the cost associated with a traditional employee.
The Benefits of Having a Real Estate Transaction Coordinator
Manage Transaction Documentation
Manage Escrow Process
Interview Coordination
Inspection & Appraisals
Checklist Management
Coordinate Closing Activities
Manage Transaction Documentation
- Verify of signatures, initials and addenda on contracts
- Monitor deadlines during the contingency period and provide notices
- Ensure loan underwriter has the necessary certificates and clearances
Manage Escrow Process
- Open escrow and review the purchase agreement and escrow instructions
- Stay on top of property inspections, financing, and closing preparations
- Coordinate buyer, seller, escrow & third-party communications
Interview Coordination
- Regularly update & maintain communications with all parties
- Provide weekly summaries and coordinate the final walkthrough
- Audit the file prior to closing to ensure completed paperwork
Inspection & Appraisals
- Schedule property inspections, coordinate appraisals, and more
- Ensure that necessary reports are obtained promptly
- Draft addendums and seller’s disclosure packets
Checklist Management
- Create and maintain comprehensive transaction checklists
- Ensure that every step of the process is accounted for and completed
- Input all client information into the database system
Coordinate Closing Activities
- Coordinate title/escrow, mortgage loan, and appraisal processes
- Coordinate inspections, assist in repair negotiations/completion
- Submit necessary documents and schedule the closing process
Recruit a Transaction Coordinator with Assist Master
Having a dedicated virtual assistant specialized in transaction coordination can significantly impact your workflow. Allow us to manage your deal pipeline, handling all aspects of your transactions, including ensuring all necessary items are in escrow, following up with lenders, gathering contingency documentation, communicating with clients, reviewing documents, and more. With Assist Master’s real estate transaction coordinators, reduce the time spent on each transaction from 45 hours to just 15!
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Customers Experience
Chloe Savannah
Senior Manager of Excel Solution
While running an early stage startup everything feels
hard, that’s why it’s been so nice to have our accounting
feel easy. We recommed Qetus.
Ethan Sebastian
Senior Manager of Excel Solution
While running an early stage startup everything feels
hard, that’s why it’s been so nice to have our accounting
feel easy. We recommed Qetus.
Max Benjamin
Senior Manager of Excel Solution
While running an early stage startup everything feels
hard, that’s why it’s been so nice to have our accounting
feel easy. We recommed Qetus.
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specific business requirements and enjoy savings of
up to 70% on hiring costs today.
Frequently Asked Questions
What Types of Tasks Can I Delegate To a Virtual Transaction Coordinator?
They excel in document management, ensuring all paperwork is organized and up-to-date. They track critical deadlines, coordinate inspections and appraisals, and manage communication with all parties involved. Additionally, they maintain transaction checklists to ensure no steps are missed and assist in coordinating closing activities. With a virtual transaction coordinator, you can offload administrative burdens and focus on closing deals effectively.
What Types of Skills Should a Virtual Transaction Coordinator Have?
The most desired skills include excellent organizational abilities to manage and maintain documentation, strong attention to detail to ensure accuracy and completeness of paperwork, effective communication skills to interact with clients, agents, and other stakeholders, proficiency in deadline management to track and meet critical milestones, and adaptability to handle multiple transactions simultaneously. Additionally, they should have a solid understanding of the real estate industry, including transaction processes and relevant regulations.
